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How to organize a fluid collaboration from your personal office, web, desktop, and mobile



Collaboration within a small or a big team is always about sharing documents and exchanging
opinions. In your search for a reliable office software among a plenty of solutions available on
the market, there are some points to take into account. Functionality, compatibility, data
security, and affordable price can make you consider ONLYOFFICE as an alternative to present

ONLYOFFICE Docs is a collaborative online office suite for text documents, spreadsheets, and
presentations. Run it on your server, integrate it into an already existing solution, or simply use
in the cloud. Let’s discover more.

Working online with complete functionality

ONLYOFFICE Docs offers a complete set of tools to create and format various types of
documents online. Perform your daily activities on every modern device from anywhere in the
world. The functionality of online editors goes toe to toe with the desktop version, offering the
same professional editing features.

Professional tools for working with text allow creating variety of content: academic papers, forms and contracts, articles and posts. Complex objects like editable autoshapes, tables, charts, images, text and page layouts help to express any idea.

Apart from all the needed features for daily work, addons extend the functionality of the editors
to enrich and level up usual tasks. Add third-party services just in a couple of clicks and use
plugins to edit photos, translate and correct spelling, create bibliographies, embed videos, and
much more.

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Spreadsheet editor has everything you may need to prepare your reports and different types of
analysis. Here are more than 450 formulas, pivot tables, filtering, sorting options, equations, and
charts to present your results. Presentation editor comes with a set of tools to create informative
slides with diagrams and editable objects, various styles, and templates.

ONLYOFFICE uses DOCX, XLSX, and PPTX as core formats, giving maximum compatibility
with the most Microsoft Office files. Formats like ODF, CSV, PDF, EPUB, RTF, DOC, XLS, PPT
are also supported.

Secure and fluid collaboration

Co-authoring documents in ONLYOFFICE Docs lets you choose the way you want to put
changes. Work on files with your team members in real-time with Fast co-editing mode. All the
changes appear immediately on your screen Or lock the paragraph you’re currently editing with
Strict mode to exclude all the possible distractions until you save the file.

The way you want to share files with your colleagues, it’s up to you. Advanced document
permissions allow sharing files for viewing, filling forms, reviewing, and commenting. Custom
filtering in spreadsheets lets you show just a certain range of data on a worksheet.

While collaborating on documents, draw attention to any inputs you made. So leave a comment
to a certain point, mention a colleague and use a built-in chat to discuss the changes.
Integration with Telegram may help start a conversation right in the editor.

Version history won’t let you lose any changes made to a document. Restore previous versions
easily at any time.

The Track Changes feature let you know what others suggest you to add, change, or delete. Browse others’ changes, accept or reject them. The functionality of document comparison puts in evidence differences between two versions of text docs. So you can compare and merge files to create a final version.

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No-risk solution for online work

While working with documents online, you surely ask yourself if they are protected enough.
ONLYOFFICE Docs offers opportunities to improve document security, available right in the
editor. Embedded watermarks are good for the protection of copyrights. So nobody can
reproduce or use a file content without your consent. And password protection won’t let anybody
enter your file without a correct combination.

Apart from that, ONLYOFFICE offers end-to-end encryption for documents and even real-time
co-authoring to secure access to sensitive information. Above this, unauthorized access is
impossible with JSON Web Token. Running ONLYOFFICE Docs on-premises or in the private
AWS cloud, lets you keep all the data under the control.

Integration into your DMS

Co-work on your documents with help of ONLYOFFICE Docs integrating it in every IT
infrastructure you may ever use.

Existing integration apps include more than 30 popular platforms with ready-to-use connectors
to integrate online editors into your solution. Use ONLYOFFICE API or WOPI to run online
editors within your file sharing services or content management systems like Nextcloud,
ownCloud, Alfresco, SharePoint and so on.

If you didn’t find your platform for the team’s work yet, ONLYOFFICE Workspace is worth trying.
First of all, it’s native to online editors. The second reason is its high productivity modules to
manage documents and projects, organize CRM, calendar, mail client, and corporate network
for complete support of your activity. There is a free tariff for startups with teams of up to 5

Offline and mobile work inside of the same structure

With ONLYOFFICE Desktop Editors, you can enjoy online functionality on your desktop and use
all the local settings you may need. The offline app is available for Windows, Mac, and Linux.
Connecting your desktop app to any cloud of your choice, you get the same functionality for
collaboration within your team.

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Mobile app ONLYOFFICE Documents for iOS or Android lets you use all the office features right
on your device. It’s easy to stay in line with all the latest updates from your team, managing their
activities online on the phone wherever you are.

Both apps are free and can work as a standalone solution.

Create your private space for work

Working alone, you may still need to manage your documents, edit and share them for external
collaboration, and safely keep all the files in one place. So there is a solution for freelancers,
writers, and journalists – ONLYOFFICE Personal. It has document editors and a document
management system with the ability to share files externally, and connect third-party storage of
your choice. One of the benefits of the solution – it’s completely free.
Download ONLYOFFICE Docs with ready-to-use connectors:


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